Website Privacy policy
Effective Date: July 17, 2026
Beacon OBX Rentals LLC, doing business as Beacon AC Express ("Company", "We", "Us", or "Our"), operates the website and customer intake system located at your designated web domain (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our inquiry forms.
Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or submit your information.
1. INFORMATION WE COLLECT
We collect information about you in two primary ways: information you voluntarily provide to us, and information collected automatically through tracking technologies.
A. Information You Voluntarily Provide
When you utilize our rental intake wizard or contact us, you provide us with personally identifiable information, including:
Full Name
Email Address
Phone Number
Physical Delivery Address
Property Details (Property type, special access codes, or delivery notes)
B. Information Collected Automatically (Cookies & Analytics)
When you visit our website, we automatically collect certain technical data using third-party analytics tools. This information does not reveal your specific identity but may include:
Your IP address, browser type, and operating system.
Your device type (mobile, tablet, or desktop) and screen resolution.
The pages you view, the time spent on those pages, and the links you click.
The referring URL or search terms that brought you to our website.
2. HOW WE USE YOUR INFORMATION
We use the information we collect strictly to run our business operations and provide a seamless rental experience. Specifically, we use your data to:
Process, manage, and schedule your portable climate-control equipment rentals.
Communicate with you regarding delivery times, availability updates, or emergency weather logistics.
Analyze website traffic, user behavior, and form abandonment rates to optimize our website design (especially our mobile interface).
Protect against fraudulent submissions, unauthorized access, or property damage disputes.
Comply with legal obligations or local municipal requirements in Dare County, North Carolina.
3. SHARING YOUR INFORMATION
We do not sell, rent, trade, or lease your personal information to third parties. We only share information with third-party service providers who assist us in operating our business, including:
Hosting & Database Providers: Platforms like Replit and Google Sites that securely store form submissions and host our software.
Analytics Partners: Third-party web analytics tools that track anonymous user behavior on our site.
Legal & Insurance Authorities: If required by law, court order, or to protect the safety, rights, and property of Beacon OBX Rentals LLC, DBA Beacon AC Express, our customers, or our rental units.
4. DATA SECURITY & RETRIEVAL
We implement reasonable technical and organizational security measures to protect the safety of your personal data. When you submit an inquiry, your information is permanently logged in our secure database. However, please remember that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
5. THIRD-PARTY LINKS
Our website and rental intake forms may contain links to external web pages (such as our complete Rental Agreement page). We are not responsible for the privacy practices, content, or terms of any third-party websites you visit after leaving our domain.
6. CHANGES TO THIS PRIVACY POLICY
We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Effective Date" at the top of this policy. Any changes will become effective immediately upon posting to the website.
7. CONTACT US
If you have any questions or concerns regarding this Privacy Policy, please contact us at hello@wayvemarketing.com.
Beacon OBX Rentals LLC
DBA Beacon AC Express
Manteo, North Carolina